HERDEM recognizes the importance of, and are fully committed to protecting the privacy of, information related to all individuals with whom we interact.
Unless we specifically state otherwise, HERDEM is the data controller of the Personal Data we process, and is therefore responsible for ensuring that the systems and processes we use are compliant with data protection laws, to the extent applicable to us.
Our primary goal in collecting Personal Data from you is to help us to; verify your identity, deliver our Services, subscribe you to our newsletters and e-bulletins, improve, develop new Services, carry out requests made by you on the Site or in relation to our Services, investigate or settle inquiries or disputes, comply with any applicable law, court order, other judicial process, or the requirements of a regulator, enforce our agreements with you, protect the rights, property or safety of us or third parties, including our other clients and users of the Site or our Services, with recruitment purposes, and use as otherwise required or permitted by law.
To undertake these goals we may collect and process the following categories of Personal Data about you:
We may collect Personal Data from a number of sources, either directly from you, or from clients, colleagues and publically available sources.
If you provide information to us about any person other than yourself, your employees, counterparties, your advisers or your suppliers, you must ensure that they understand how their information will be used, and that they have given their permission for you to disclose it to us and for you to allow us, and our outsourced service providers, to use it.
Unless specifically requested and you use the method that we identify for such purpose, we request that you not send us any confidential or sensitive information such as credit card numbers, national ID numbers, social security numbers, health insurance number, or license numbers.
The circumstances in which we can collect and use Personal Data about you include:
Fulfilment of Services: We collect and maintain Personal Data that you voluntarily submit to us during your use of the Site and/or engagement of our firm.
Our legal basis:
It is necessary for us to process your information to perform our obligations in accordance with any contract that we may have with you. It is in our legitimate interest or a third party's legitimate interest to use your Personal Data in such a way to ensure that we provide the very best client service we can to you or others.
Client Services: Our Site uses various user interfaces to allow you to request information about our Services including electronic enquiry forms and a telephone enquiry service. Contact information may be requested in each case, together with details of other personal information that is relevant to your Service enquiry. This information is used in order to enable us to respond to your requests.
Our legal basis:
It is in our legitimate interest or a third party's legitimate interest to use your Personal Data in such a way to ensure that we provide the very best client service we can to you or others.
Business Administration and Legal Compliance: We use your Personal Data for the following business administration and legal compliance purposes:
Our legal basis:
Where we use your Personal Data in connection with a business transition, to enforce our legal rights, or to protect the rights of third parties it is in our or a third party's legitimate interest to do so. For all other purposes described in this section, it is our legal obligation to use your Personal Data to comply with any legal obligations imposed upon us.
Recruitment: We use your Personal Data for the following recruitment purposes:
Our legal basis:
Where we use your personal information in connection with recruitment it will be in connection with us taking steps at your request to enter a contract we may have with you or it is in our legitimate interest to use Personal Data in such a way to ensure that we can make the best recruitment decisions for HERDEM. We will not process any special category data except where we are able to do so under applicable legislation or with your explicit consent.
Client Insight and Analysis: We analyze your contact details with other Personal Data that we observe about you from your interactions with our Site, our email communications to you and/or with our Services such as the Services you have viewed.
Our web pages contain "cookies" "web beacons" or "pixel tags" ("Tags"). Tags allow us to track receipt of an email to you, to count users that have visited a web page or opened an email and collect other types of aggregate information. Once you click on an email that contains a Tag, your contact information may subsequently be cross-referenced to the source email and the relevant Tag.
In some of our email messages or online newsletters, legal updates, e-bulletins, we use a "click-through URL" linked to certain website administered by us or on our behalf.
By using this information, we are able to measure the effectiveness of our content and how visitors use our Site and our Services. This allows us to learn what pages of our Site are most attractive to our visitors, which parts of our Site are the most interesting and what kind of services our registered users like to see.
Our legal basis:
Where your Personal Data is not in an anonymous form, it is in our legitimate interest to use your Personal Data in such a way to ensure that we provide the very best products and services to you and our other clients.
Any other purposes for which we wish to use your Personal that are not listed above, or any other changes we propose to make to the existing purposes will be notified to you using your contact details, where available.
It is necessary for us to use your Personal Data;
We may share Personal Data with the following categories of recipients, under the following circumstances:
If you have questions about the parties with which we share Personal Data, please contact us.
Cookies on our Site are generally divided into the following categories:
Strictly Necessary Cookies: These are required for the operation of our Site. They include, for example, cookies that enable you to log into secure areas. These cookies are session cookies that are erased when you close your browser.
Functional Cookies: These improve the functional performance of our Site and make it easier for you to use. For example, cookies are used to remember that you have previously visited the Site and asked to remain logged into it. These cookies qualify as persistent cookies, because they remain on your device for us to use during a next visit to our Site. You can delete these cookies via your browser settings.
Targeting Cookies: These record your visit to our Site, the pages you have visited and the links you have followed to recognize you as a previous visitor and to track your activity on the Site and other websites you visit. These cookies qualify as persistent cookies, because they remain on your device for us to use during a next visit to our Site. You can delete these cookies via your browser settings. See below for further details on how you can control third party targeting cookies.
To learn more about certain cookies used for interest based advertising by third parties, including through cross-device tracking, and to exercise certain choices regarding such cookies, please visit the Digital Advertising Alliance, Network Advertising Initiative, Digital Advertising Alliance-Canada, European Interactive Digital Advertising Alliance or your device settings.
We are committed to keeping the Personal Data provided to us secure and we have implemented appropriate information security policies, rules and technical measures to protect the Personal Data that we have under our control from unauthorized access, improper use or disclosure, unauthorized modification and unlawful destruction or accidental loss. We have also put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
While we aim to always protect our systems, sites, operations and information against unauthorized access, use, modification and disclosure, due to the inherent nature of the Internet as an open global communications vehicle and other risk factors, we cannot guarantee that any information, during transmission or while stored on our systems, will be absolutely safe from intrusion by others.
All of our partners, employees, consultants, workers and data processors (i.e. those who process your personal information on our behalf, for the purposes listed above), who have access to, and are associated with the processing of Personal Data, are obliged to respect the confidentiality of such Personal Data.
You have the following rights in relation to the Personal Data we hold about you:
To opt-out of receiving our newsletters or e-bulletins please follow the opt-out links on any message sent to you or contact us. Opting out of receiving newsletters or e-bulletins will not affect the processing of Personal Data for the provision of our legal services.
You may, at any time, exercise any of the above rights, by contacting us together with a proof of your identity (i.e. a copy of your ID card, or passport, or any other valid identifying document)
Please note that some of these rights may be limited where we have an overriding interest or legal obligation to continue to process the data or where data may be exempt from disclosure due to reasons of legal professional privilege or professional secrecy obligations.
We will only retain your Personal Data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements and, where required for HERDEM to assert or defend against legal claims, until the end of the relevant retention period or until the claims in question have been settled.
Upon expiry of the applicable retention period or upon your request we will securely destroy your Personal Data in accordance with applicable laws and regulations.